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Office of the Senior Vice President for Administrative Services records

 Collection
Identifier: RG-18-001
The records of the Office of the Senior Vice President for Administrative Services range in date from 1947-1992. Many of the documents in this record group are concerned with University tax and budget matters as well as other business facets of non-academic university administration. The types of documents found are correspondence, memorandums, reports and other administrative records arranged in alphabetical subject files.

Dates

  • 1947-1992

Creator

Conditions Governing Access

This collection is housed off-site and requires 48-hours' notice for retrieval. Please contact Special Collections for more information.

All collections are closed except to office of origin or original owner until processed. University records are closed for 25 years from the point of creation. These files contain personnel and legal records, which are subject to further restrictions.

Conditions Governing Use

Single copies may be made for research purposes. Researchers are responsible for determining any copyright questions. It is not necessary to seek our permission as the owner of the physical work to publish or otherwise use public domain materials that we have made available for use, unless Johns Hopkins University holds the copyright.

Extent

35.34 Cubic Feet (91 letter size document boxes, 4 letter half-size document boxes)

Biographical/Historical note

In 1977, Robert C. Bowie was selected to fill the newly created office of the Vice President for Finance and Management Systems. The purpose of this office was to coordinate non-academic services at Johns Hopkins University's Homewood Campus and as manage the campus's financial concerns. Robert C. Bowie served as Vice President for Finance and Management Systems from 1977 until 1980 when the position was renamed Vice President for Finance and Treasurer. Both offices had the same primary functions - overseeing and coordinating financial and administrative systems. In addition, personnel issues, budget concerns, real estate and endowments and gifts to the University were included in the responsibilities of these offices.

On July 1, 1979, Robert Bowie re-organized his office, developing a structure which coordinated the University's financial and administrative offices and allowed him to oversee their operations. Bowie appointed Donald G. Bickert his Executive Assistant and promoted C. Norman Krueger to the newly created position of Executive Director for Business Management. R. Riggs Griffin was appointed Associate Treasurer and Director of Investments. Robert J. Schuerholz was named Executive Director of Administrative Services. In his new role, C. Norman Krueger was placed in control of Business Policy, Management Information Systems and the Controller. As Director of Administrative Services, Robert Schuerholz oversaw the offices of Accounting Services, Administrative Computing, Development Information Services, Personnel, Purchasing and Sponsored Projects. Other offices which fell under Bowie's supervision were Associate Treasurer and Director of Investments, Internal Audits and Plant Operations. The organizational structure of the office remained essentially the same, with occasional changes in personnel.

In 1986, Bowie was appointed Senior Vice President for Administration. Again, the function of his office remained basically the same and he continued to work closely with Administrative Services, Business Management, Plant Operations, Treasurer, Controller and other non-academic offices. Robert Bowie held this office for one year. After his resignation, the position was vacant until 1988 when former University Treasurer, Eugene S. Sunshine, was appointed Senior Vice President for Administration. Sunshine remained in office until 1998 when he was succeeded by James T. McGill. John J. Lordan was appointed to the new position of Vice President of Business Affairs in 1988 and Donald Bickert went on to serve as Lordan's Executive Assistant.

Scope and Contents note

The records of the Office of the Senior Vice President for Administrative Services range in date from 1947-1992. This record group mainly contains files created by Robert C. Bowie and his assistant, Donald G. Bickert. Also represented are files of subordinate administrative officers, Robert J. Schuerholz and C. Norman Krueger. Many of the documents in this record group are concerned with University tax and budget matters as well as other business facets of non-academic university administration. There is a large section of files dealing with the administration of the Peabody Institute. Personnel records, records concerning the development and management of University owned properties, gifts and files on special projects also make up the records. The types of documents found are correspondence, memorandums, reports and other administrative records arranged in alphabetical subject files. The records appear to be complete and provide a view of University administration and the interconnection of the University's administrative offices.

Arrangement note

The records of the Office of the Senior Vice president for Administrative Systems are arranged into five subgroups: (1) Records of Robert C. Bowie, 1971-1986; (2) Records of Donald G. Bickert: 1947-1992; (3) Records of Robert J. Schuerholz, 1975-1983; (4) Records of C. Norman Krueger, 1975-1981; and (5) Records of the Office of Administrative Services.

Custodial History

Some files in the C. Norman Krueger subseries were formerly described as RG 09.040: Records of the Executive Director-Business Management.

Immediate Source of Acquisition note

The records in Subgroup 1 were transferred to the Archives by Karen T. Tiefenwerth, Administrative Assistant, Office of the Sr. Vice President for Administration; Subgroup 3 by Robert J. Schuerholz, Executive Director of Administrative Services; Subgroup 2 by Carolyn Harris, Administrative Assistant and by Donald G. Bickert, Executive Assistant to the Vice President for Business Affairs.

Accruals note

Accession Numbers: 79.35, 84.14, 84.39, 86.10, 86.25, 86.46, 88.22, 88.42, 90.20, 90.22, 90.32, 91.5, 91.13, 92.33

Processing Information note

Processed by Holly Callahan.

Repository Details

Part of the Special Collections Repository

Contact:
The Sheridan Libraries
Special Collections
3400 N Charles St
Baltimore MD 21218 USA