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Office of Special Events records

 Collection
Identifier: RG-10-050
The Office of Special Events is responsible for the planning, coordinating and publicizing of most University-sponsored events, as well as events geared toward public relations and community outreach. The records of the Office of Special Events date from 1947 to 2002. The records consist of correspondence and planning materials, as well as publicity information for the sponsored or coordinated events.

Dates

  • 1947-2002

Creator

Conditions Governing Access note

This collection is housed off-site and requires 48-hours' notice for retrieval. Please contact Special Collections for more information.

All collections are closed except to office of origin or original owner until processed. University records are closed for 25 years from the point of creation.

Conditions Governing Use note

Single copies may be made for research purposes. Researchers are responsible for determining any copyright questions. It is not necessary to seek our permission as the owner of the physical work to publish or otherwise use public domain materials that we have made available for use, unless Johns Hopkins University holds the copyright.

Extent

50.95 Cubic Feet (40 record center cartons, 2 letter size document boxes, 1 half letter size document case)

Biographical/Historical note

Written information on the Office of Special Events is nearly nonexistent. The office seems to have been founded in the mid-1960s. Known directors are John Synodinos (until 1966), Edward J. Golden, Jr. (1967-1969), Sherry B. Gill (1970-1994), and Mary Ellen Robinson.

The Office of Special Events is responsible for the planning, coordinating and publicizing of most University-sponsored events, as well as events geared toward public relations and community outreach. Typical activities carried out by the office in preparing for an event include setting up the physical plant (i.e., scheduling facilities, providing chairs, microphones, podiums, etc.), issuing invitations and publicity materials, attracting guest lecturers and artists, coordinating hotel reservations, hiring caterers, designing programs and schedules, and assisting other offices or student groups that may participate in an event.

Special Events sponsors a variety of cultural events art exhibits, concerts, dance performances, film festivals, poetry readings, and theater most of which are open to the public. Several endowed lecture series, featuring academics, journalists, and political figures, are administered by the office, as well as occasional non-endowed lectures. More purely academic activities include seminars and symposia in different fields. Special Events has coordinated the Baltimore Science Fair, Commemoration Day, Commencement, the Johns Hopkins Centennial celebrations, and the installation of new University presidents.

Scope and Contents note

The records of the Office of Special Events date from 1947 to 2002. The records consist of correspondence and planning materials, as well as publicity information for the sponsored or coordinated events. These events include those intended primarily for fundraising purposes and the benefit of the University and the surrounding community. Major subjects of interest include the 1976 Centennial Celebration, annual Commencement and Commemoration Day ceremonies, and the installation ceremonies for presidents Lincoln Gordon and Steven Muller.

Immediate Source of Acquisition note

These records were transferred to the Archives by the Office of Special Events.

Accruals note

Accessions 91.15, 92.35, 93.19, 93.30, 99.24, 2012-13.UA.013

Processing Information note

Processed by Jonathan Meagher, Kim E. Bettcher, and James Lee. Processed by Emily Davidson, June 2015. Additional processing by Annie Tang in December 2016.

Repository Details

Part of the Special Collections Repository

Contact:
The Sheridan Libraries
Special Collections
3400 N Charles St
Baltimore MD 21218 USA